Assisted Living Administrator

by Heidi Harrison | Mar 21, 2023 | Careers

Title: Assisted Living Administrator (Birch Grove)

Reports to: Director, Health Care Services

Status: Exempt (Salary)

Summary of Job Responsibilities:

The Administrator is responsible for the supervision, coordination, and monitoring of all services offered in the Birch Grove Assisted Living community (Birch Grove). The Administrator oversees the day-to-day operations of Birch Grove and assists team members individually in their work as well as their work as a team. The Administrator is responsible for ensuring that the quality of the services delivered and the quality of life for the residents is consistently excellent and the upkeep and overall appearance of the households is impeccable. The Administrator is responsible for compliance with all regulatory requirements.

Essential Functions & Responsibilities:

• Create and maintain a warm, cordial, and calm household environment.
• Act as a liaison between residents, the community and family, coordinate and conduct regularly scheduled family meetings and support groups
• Create and distribute annual surveys to residents and families to determine level of satisfaction,
• Coordinate with the Director of Healthcare services for the orientation of any third-party providers: dental, podiatry, home health care agencies and hospice.
• Discuss observations/concerns about the care of the residents with Nurses and CNA’s on timely basis.
• Communicate and consult with Health Services Department team to ensure proper level of care is being delivered.
• Participate in decisions regarding permanent or temporary transfers of residents.
• Coordinate Dining, Activities and housekeeping and interact with department heads on a regular basis. .
• Coordinate weekly work team meetings and conduct quarterly team trainings.
• Work with Nurse Manager to maintain knowledge of and monitor resident records as necessary to ensure regulatory compliance.
• Coordinate arrangements for campus wide regulatory required in-service trainings; review and monitor the team’s attendance at scheduled trainings
• Perform Sales Tours, as needed, intro meeting with potential elders/family and gathering move in paperwork
• Interview candidates for employment, and complete new hire paperwork. Coordinate onboarding program for new hires, including the Green House Educator CORE Training Program and 15 hours of state regulated training.

· Counsel/discipline employees as required, oversee/prepare schedules to assure compliance with staffing requirements and review, approve and submit payroll on a timely basis.

• Coordinate and participate in the Quality Improvement and Assurance Program to evaluate operations and services with the goal of improving services and operations and to assure resident health, safety, and welfare on a quarterly basis (Ref: State Reg 651 CMR 12.04 (10).
• Meet operational budget and occupancy goals.
• Demonstrate competency in the use of the household computer programs, lift systems and appliances.
• Participate in meetings with Health Services team, FHV Director of Dining Services, FHV Director of Sales and Marketing, Director of Finance and CEO as necessary.
• Perform additional administrative tasks as needed
• Complete other tasks or additional duties as requested by FHV Management

Job Requirements:

· Outstanding communication, interpersonal and leadership skills

· Excellent organization and time-management skills

· Strategic thinking ability and problem-solving skills

· Strong professional demeanor required to meet residents at their level.

· A positive attitude and commitment to a team approach

• Ability to work independently and proactively in a fast-paced environment
• Flexible work schedule, including nights and weekends and on-sight presence during emergencies. On-call availability

Education and/or Experience Requirements:

• Bachelor’s Degree in a healthcare field or equivalent experience
• 2 years working experience in a healthcare field
• 2 years’ experience working in a supervisory position
• Exceptional computer skills, with proficiency with Microsoft Office (Windows, Outlook, Excel) and ALIS Healthcare system preferred.
• Mastery of EOEA regulations and guidelines governing resident care

Supervisory Requirements:

· Responsible for supervision of Office manager, CNAs, Food Coordinators, Administrative Assistant, Life Enrichment Coordinators, Life Enrichment Assistant

Physical Requirements:

• Ability to move continually throughout the workday inside and outside the households; walking or standing 70% of day, sitting 30% of day
• Ability to perform repetitive motions such as bending, pushing/pulling, reaching, walking and standing.
• Ability to occasionally lift residents from the floor weighing up to 150 lbs with assistance.

Fox Hill Village is an Equal Employment Opportunity Employer. All employment decisions are based on merit, qualifications, and competence and are not influenced or affected by race, color, religion, age, gender, national origin, ancestry, marital status, military status, veteran’s status, disability, sexual orientation, gender identity or expression, or any other characteristics protected by federal, state, or local law.

Job Type: Full-time

Pay: From $100,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Referral program
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• Westwood, MA 02090: Reliably commute or planning to relocate before starting work (Preferred)

Work Location: In person

Registered Nurse

by Heidi Harrison | Mar 21, 2023 | Careers

Reports to: Nurse Practitioner

Status: Non– Exempt (Hourly)

Summary of Job Responsibilities:

The Fox Hill Village Health & Wellness Center is led by a Nurse Practitioner. The Center provides health, wellness and urgent care services to maximize the health and well-being of all residents of Fox Hill Village, a senior living cooperative in Westwood, Massachusetts. The Health & Wellness Center provides specialized and holistic care of older adults along the health-illness continuum. The Fox Hill (FH) Registered Nurse holds a license from the Commonwealth of Massachusetts as a Registered Nurse (RN) to practice professional nursing activities.

The Registered Nurses is responsible for the assessment, planning, intervention, and evaluation of nursing care for individuals, families, and communities. They are involved in clinical decision making leading to the development and implementation of a strategy of care to accomplish defined goals, the administration of medication, therapeutics and treatment prescribed by duly authorized nurses in advanced practice roles and the evaluation of an individual’s responses to care and treatment.

Responsibilities of registered nurse also include but are not limited to the performance of services which promote and support optimal functioning across the life span; the collaboration with other members of the health team to achieve defined goals; health counseling and teaching; the provision of comfort measures; teaching and supervising others; and participation in research which contributes to the expansion of nursing knowledge.

As an individual licensed to practice professional nursing in the Commonwealth, the FH Registered Nurse is directly accountable for utilization of the Nursing Process and the safety of nursing care delivered. The FH Registered Nurse communicates and collaborates with other interdisciplinary health professionals as indicated and appropriate to meet residents’ goals of care.

Nurses who practice in the Fox Hill Village Health & Wellness Center adhere to the Board of Registration in Nursing rules and regulations, the current Gerontological Nursing Scope and Standards of Practice (American Nurses Association (ANA), 2019),1the current Nursing Scope and Standards of Practice (ANA, 2021),2 The Code of Ethics for Nurses With Interpretive Statements (The Code, ANA, 2015)3 and regulatory requirements that may apply.

Essential Functions & Responsibilities:

• Works collaboratively with the Fox Hill Village Nurse Practitioner to provide optimum nursing services to the residents of Fox Hill Village
• Demonstrates the competencies of the gerontological registered nurse as described in the Standards of Gerontological Nursing Practice.1
• Utilizes a holistic approach in providing nursing services to residents
• Utilizes a holistic organizing framework in practice (for example, Functional Health Patterns 5)
• Develops individualized wellness plans and goals with individual residents to maximize health and well-being and help residents attain their highest level of functioning
• Uses Evidence-Based Practice methods in providing care to residents
• Utilizes comprehensive assessment skills in triage of residents seeking care for health problems, minor illnesses and injuries and in performing wellness assessments
• Includes family members when requested by resident or when otherwise appropriate
• Adheres to protocols established for the Health & Wellness Center within the RN scope of nursing practice
• Implements treatments and other elements of care prescribed by the Fox Hill Nurse Practitioner
• Maintains competency in Point of Care (waived) Testing conducted in the Health & Wellness Center
• Manages the quality control/calibration processes for waived testing methods and analyses and maintains meticulous records
• Manages and performs periodic health maintenance/health monitoring activities as requested or needed by residents, such as blood pressure readings, weight measurement, etc.
• Demonstrates effective clinical decision-making and judgment in providing care to residents
• Evaluates multiple aspects of a situation to make appropriate and timely decisions
• Utilizes RN-assisted tele-health visits between residents and their primary care providers to ensure understanding of the treatment plan, continuity of care and optimal communication
• Provides clinical teaching for individual residents/family that facilitates resident learning across the care continuum. Creates a teaching/learning environment that meets residents’ individual learning styles
• Communicates with interdisciplinary members of the health care team—the resident’s primary care provider (PCP), nurses and health professionals of various disciplines for optimum outcomes and continuity of care
• Handles sensitive and confidential matters discreetly and in compliance with HIPAA regulations
• Maintains confidentiality in the Fox Hill Village Health & Wellness Center’s communications, practices and procedures, records, computers and electronic devices
• Responds to diversity through sensitivity to, and respect for, differences and preferences in providing care. Differences may involve residents/family and also members of the healthcare team
• Addresses ethical and clinical concerns of the resident/family consistent with the Code of Ethics for Nurses
• Uses systems thinking to utilize environmental and system resources and identify barriers that exist for the resident at Fox Hill Village and within or across healthcare systems as they pertain to the resident’s care and goals
• Consistently utilizes established safety practices
• Accurately documents care provided to residents
• Collaborates with the Fox Hill Nurse Practitioner in the development, and implementation of standards, care protocols, policies, and procedures for the Fox Hill Village Health & Wellness Center
• Demonstrates responsibility and accountability for maintaining professional competence
• Participates in the ongoing quality improvement measurement of the Fox Hill Village Health & Wellness Center Program services and outcomes
• Participates with the Fox Hill Nurse Practitioner in planning and presentation of health education programs for residents
• Collaborates with other Fox Hill Village health and wellness professionals (such as Support Services, Fitness Department and Vitalize 360 Program) to enhance programs for residents
• Participates in Fox Hill Village initiatives and special projects that are relevant to role and responsibilities

· Responsibilities may require performance of tasks that involve potential for exposure to blood, body fluids, or tissues

Job Requirements:

· Holistic approach to nursing practice

· Strong assessment, triage, and judgement skills

· Demonstrated client and family education skills

· Strong interpersonal, written, clinical documentation and oral communication abilities

· Strong listening skills, while being approachable and articulate

· Demonstrated effective collaboration and organizational skills

· Analytical skills to address complex problems requiring the application of clinical, scientific, or technical principles, theories and concepts and in-depth, experienced-based knowledge

· Knowledge of theories, principles, and concepts acquired through graduation from an approved school of professional nursing and current licensure as a registered nurse

· Excellent interpersonal, written, and oral communication abilities

· Must be articulate, approachable and have strong listening skills

• Exceptional computer skills, with proficiency with Microsoft Office (Windows, Outlook, Excel).

· Ability to work weekends, holidays, and be on call for emergencies

Education and/or Experience Requirements:

· Minimum of a Bachelor’s degree in Nursing; Master’s degree in Nursing preferred

• Five years of experience as a registered nurse, with two or more years experience in Gerontology preferred
• Current unrestricted licensure as a Registered Nurse in the Commonwealth of Massachusetts in accordance with Massachusetts Board of Registration in Nursing/244 CMR 3.00: General Laws of Massachusetts
• Certification as a Gerontological Nurse – Board Certified (GERO – BC) by the American Nurses Credentialing Center or other recognized nursing certifying body preferred, or must be willing to obtain Gerontological Nurse certification if not currently certified

· Knowledge of nursing theories, principles, and concepts acquired through completion of a graduate program in nursing at an approved school of professional nursing

• Current Basic Life Support/Healthcare Provider

Physical Requirements:

• Lifting and carrying objects weighing up to 10 pounds
• Regularly stooping and bending
• Regularly reaching and grasping objects at, above and below shoulder level
• Regularly grasping and fine manipulation with hands

Fox Hill Village is an Equal Employment Opportunity Employer. All employment decisions are based on merit, qualifications, and competence and are not influenced or affected by race, color, religion, age, gender, national origin, ancestry, marital status, military status, veteran’s status, disability, sexual orientation, gender identity or expression, or any other characteristics protected by federal, state, or local law.

Job Type: Full-time

Pay: From $40.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Disability insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid sick time
• Paid time off
• Referral program
• Tuition reimbursement
• Vision insurance

Standard shift:

• Day shift

Weekly schedule:

• Monday to Friday

Ability to commute/relocate:

• Westwood, MA 02090: Reliably commute or planning to relocate before starting work (Preferred)

Experience:

• Nursing: 5 years (Preferred)

License/Certification:

• BLS Certification (Preferred)
• RN (Preferred)

Work Location: In person

Staff Accountant

by Heidi Harrison | Mar 21, 2023 | Careers

The Staff Accountant is responsible for preparing and maintaining financial records to track the organization’s assets, liabilities, profit and loss, tax liabilities, and other related financial activities. The primary responsibility of this role are the tasks related to Accounts Payable & Accounts Receivable.

Essential Functions & Responsibilities:

• Verifies and/or completes payment of invoices associated with accounts payable and ensures payments are charged to the appropriate accounts.
• Enters A/P invoices into Yardi ensuring proper account coding, approval, date, and amount.
• Reconciles Accounts Receivable monthly.
• Identifies prior period expense and proposes expense accruals.
• Performs general cost accounting and other related duties for the organization.
• Prepares monthly balance sheets, income statements, and profit and loss statements.
• Maintains the general ledger.
• Analyzes information and options by developing spreadsheet reports
• Prepares general ledger entries by maintaining records and files as well as reconciling accounts
• Reconciles bank accounts, verifies deposits, and addresses inquiries from banks.
• Reconciles cash disbursement accounts, payroll, customer accounts, and other financial accounts; manages accounts receivable collections.
• Maintains knowledge of acceptable accounting practices and procedures.
• Other functions as assigned.

Job Requirements:

* Excellent verbal and written communication skills.

• Excellent organizational and analytical skills and attention to detail.
• Understanding of and the ability to adhere to generally accepted accounting principles.
• Ability to work independently and prioritize tasks

· Ability to work under pressure and in a fast-paced environment

Education and/or Experience Requirements:

• Bachelors’ degree in accounting or related field required.
• At least two years of related experience required.
• Knowledge of general financial accounting and cost accounting.
• Proficient in Microsoft Office Suite or similar software, and accounting software.

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.

Job Type: Full-time

Pay: $60,000.00 – $65,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Disability insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Tuition reimbursement
• Vision insurance

Physical setting:

• Office

Schedule:

• 8 hour shift
• Monday to Friday

COVID-19 considerations:
All employees are required to be fully vaccinated

Ability to commute/relocate:

• Westwood, MA 02090: Reliably commute or planning to relocate before starting work (Required)

Experience:

• GAAP: 1 year (Preferred)

License/Certification:

• CPA (Preferred)

Work Location: In person

Staff Nurse | Fox Hill Village

by Heidi Harrison | Mar 1, 2023 | Careers

Reports to:                 Health Care Director at Fox Hill Village 

Status:                        Non-Exempt (Hourly) 

Summary of Job Responsibilities:

The Nurse is responsible for assisting the Health Care Director in monitoring resident needs, notifying the Health Care Director of any changes observed in resident condition, and ensuring that all services outlined in the residents’ service plans are delivered with excellent quality, on time, and with respect.  The Nurse will assist with all aspects of compliance with all state and local requirements.  The Nurse reports to the Health Care Director and works in collaboration with the 

Nurses and CNAs in independent living as well as our assisted livings.   The nurse must support, honor, and respect the philosophy of the Green House® Project and its self-managed work team of CNAs. 

Essential Functions & Responsibilities:

• Engage in regular communication with the CNA work team on each shift to obtain an update on each resident.
• Review and monitor the overall adequacy of each resident’s ALIS Care Plan to ensure that each Care Plan is being administered properly.
• Provide assessment visits to residents who present with symptoms or appear to have had a change in their condition.  Use nursing judgment to determine if any resident needs prompt medical attention; provide emergency nursing care/first aid such as CPR, Heimlich Maneuver, and AED Machine as necessary; communicate follow-up care to CNA work team as appropriate; report incidents/illnesses to family members.
• Work in collaboration with CNAs as part of the overall self-managed work team.
• Maintain communications with physicians and home healthcare agencies providing services.
• Develop and implement strategies that promote person-centered care.
• Work collaboratively with Social Work on identifying residents in the community who may benefit from one of our higher levels of care. 
• Assist with assessments/ evaluations and care plan coordination as needed.
• Assist with pharmacy medication delivery and observe or deliver medication in accordance with SAMM policies and procedures Evaluates residents for independent, SAMM.
• Assist with in-service staff orientation including evaluating CNA compliance with SAMM protocol.  
• Maintain emergency bag supplies and the safe condition of equipment, including PPE.
• Monitor standard use of universal precautions. 

Job Requirements:  

• Excellent verbal and written communication skills  
• Ability to work in a high-pressure and demanding work environment.
• Promote a positive and team-oriented work environment.

• Detail-orientated with the ability to prioritize competing demands on time.
•  Exceptional computer skills, with proficiency with ALIS and Microsoft Office (Windows, Outlook, Excel) with the willingness to learn new applications. 
• Ability to work nights, weekends, and holidays.

Education and/or Experience Requirements:

• Registered Nurse license or Massachusetts Licensed Practical Nurse license is required.
• Current CPR certification is required. 
• 2–5 years experience in LTC Skilled or Gerontological health care. 
• Assisted living experience is strongly preferred.   

Physical Requirements:

• Occasional lifting and carrying of equipment and supplies weighing 30 lbs. or less.
• Occasional lifting assist of residents from the floor weighing up to 150 lbs.
• Sitting 50%, walking, and standing 50%. Protective equipment as indicated.

Fox Hill Village offers an outstanding salary and a very generous benefits package. Part-time employees are also eligible for vacation, holiday, sick, personal days, and 401(k) retirement plans with a generous company match.

Interested candidates should forward a resume and cover letter to Jacinta Murphy (jmurphy@foxhillvillage.com).

Fox Hill Village is an Equal Employment Opportunity Employer. All employment decisions are based on merit, qualifications, and competence and are not influenced or affected by race, color, religion, age, gender, national origin, ancestry, marital status, military status, veteran’s status, disability, sexual orientation, gender identity or expression, or any other characteristics protected by federal, state, or local law.

Life Enrichment Assistant      

by Heidi Harrison | Mar 1, 2023 | Careers

Reports to:                 Assisted Living Administrator/Guide

Status:                        Non–Exempt (Hourly) 

Summary of Job Responsibilities:

Implementation of programs that is meaningful and engaging for the residents of Birch Grove. Continue to monitor activity participation among the residents. As residents evolve and change pursue activities that continue to engage the interest of each resident.

Essential Functions & Responsibilities:

• Any task requested by Fox Hill Village Management that helps to ensure resident safety and security.
• Assist the Life Enrichment Coordinator in creating and implementing activities related to gross motor activities, self-care activities, social activities, and sensory and memory enhancement activities and offering a minimum of four daily that provide enjoyment for the residents of each cottage.
• Ensure purchases for activity supplies do not exceed the budget.
• Work with outside entertainment vendors to ensure their invoices are received and submitted to Guide.
• Ensure that all activity supply areas and “self–starter” tables are kept neat,
• organized, and updated.
• Work with the Guide to complete a profile of each resident, and identify activities and enrichment tools that each resident would enjoy.
• Assist the Life Enrichment Coordinator in determining if any enrichment items are
• necessary as new residents move in and interest change among the current population and work with the administrator to procure those items.
• Ensure the safety of all Birch Grove residents participating in programs both
• inside and outside the cottages.
• Assist the Life Enrichment Coordinator in communicating with families to ensure we have a biography and relevant information for each resident for their “spotlight week”.

Job Requirements:  

• Excellent verbal and written communication skills  
• ability to work in a high-pressure and demanding work environment
• Promote a positive and team-oriented work environment

• Detail-orientated with the ability to prioritize competing demands on time.
• Exceptional computer skills, with proficiency with ALIS and Microsoft Office (Windows, Outlook, Excel). 
• Ability to work nights, weekends, and holidays, and be on call for emergencies

Education and/or Experience Requirements:

• High School Diploma
• Experience working with the elderly population; knowledge and sensitivity to their needs, interests, and abilities.
• Experience working with the dementia population; knowledge and sensitivity to their needs, interests, and abilities
• Experience in planning and executing daily activities with the dementia population

Physical Requirements:

• Must move intermittently throughout the work day inside and outside the facility.
• Ability to walk distances throughout the facility.
• Ability to perform repetitive motions such as stooping, bending, kneeling, squatting, pushing, pulling, reaching and lifting, and carrying supplies.
• Walking or standing 70%, sitting 30%.

Fox Hill Village offers an outstanding salary and a very generous benefits package. Part-time employees are also eligible for vacation, holiday, sick, personal days, and 401(k) retirement plans with a generous company match.

Interested candidates should forward a resume and cover letter to Jacinta Murphy (jmurphy@foxhillvillage.com).

Fox Hill Village is an Equal Employment Opportunity Employer. All employment decisions are based on merit, qualifications, and competence and are not influenced or affected by race, color, religion, age, gender, national origin, ancestry, marital status, military status, veteran’s status, disability, sexual orientation, gender identity or expression, or any other characteristics protected by federal, state, or local law.